Complex Data Simplified by Data Experts

Record & Information Management Professional Services

Anacomp Offers Innovative Technology Paired with Professional Services

Anacomp has provided data governance, information management and secure data compliance to Fortune 500 companies and federal government agencies for over 50 years

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Record & Information Management

Anacomp is a leading U.S. provider of RIM (Record & Information Management) consulting services and engagement offering an actionable plan for record management, including high-volume digitization of records.

Experience

We have developed a proven, highly developed and refined holistic methodology to evaluate records management systems and streamline transition from paper-based to electronic records processes.

Assessment

RIM assessment and engagement process is designed to assist agency customers in identifying full records inventory, including:

Deliverables

RIM assessment delivers an actionable plan that encompasses each agency’s business case including:

The scope may also include assessment of the company’s electronic file shares and recommendations for digitization or archival storage of physical records.

Leading Data Visibility
Solutions For

The example above shows a drill down on “patent” in the previous menu word cloud. Metadata is customizable and some of the typical metadata include:

  • File Content
  • Date of Creation & Last Modified
  • File Size
  • Author
  • Document Type
  • File Location Path

More than 80% of data* may be unstructured, unknown, duplicated or potentially unprotected in file shares or other locations on an organization’s servers. Anacomp’s D3 solution enables you to unlock and secure the power of your entire data estate by auto indexing the content of all files in a friendly UX design.

*IDC projections by 2025

Data Discovery & Digitization Services

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Discovery & Classification for Compliance

D3 is the only solution that solves the problem of automated data estate inventory and identification, with customizable metadata assignment for all records based on actual content, context and data source location.

Features

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High-Volume Record Digitization

If your organization has physical records and desires digitization, Anacomp provides high-quality digitization services of paper, micrographic and large format drawings with associated metadata to facilitate search, retrieval and records management.

Anacomp offers turnkey solutions for the digitization of official records with implementation in days, not months.

Secure Records Control

Complete physical and electronic chain of custody management is delivered through Anacomp’s proprietary document and production control systems.

Anacomp conversion centers have Federal Government Authority to Operate (ATO) that complies with all requirements of:

RIM & D3 Solutions By Organizational Challenge

Security & Ransomware Data Risk Challenges

Data identification at the content level to assign role-based security to unstructured file shares

High volumes of potentially unprotected texts, emails and other unstructured data

PII data duplicated and unprotected in multiple data sources

RIM services with D3 solutions can help you digitally secure your data with confidence

Mergers & Acquisitions Data Challenges

Efficiently merge, index, secure and assign large volumes of data

Unifying go-to-market strategies and customer experience plans based on data

Resources and cost to harness data assets effectively

Monitoring and managing files as they are are added and changed

Identifying and integrating data into existing systems

RIM services with D3 solutions can help you merge and maximize your data with confidence

Cloud & Data Migration Challenges

Lack of visibility of ROT (Redundant, Obsolete, Trivial) data

Exposure to security risks and ransomware

Interdepartmental review and assignment of data for migration and systems integration

RIM services with D3 solutions can help you see and manage your data so you can create workflows with confidence

Access to Total Data Estate for Analytics Challenges

More than 80% of data assets will be unstructured by 2025 according to IDC’s 2018 report

Limited visibility of unstructured data and customer interactions limits analytics accuracy

RIM services with D3 solutions can help you analyze and harvest value from your data estate with confidence

FOIA Compliance & Declassification Challenges​

Increasing regulation including FOIA, HIPAA and GPDR requires ongoing and timely PII management

Over-retention risk monitoring while maintaining compliance with data retention requirements

Unknown or unidentified PII data within unstructured data that require application of appropriate security controls

Fines and reputation risk from data breach or non-compliance

RIM services with D3 solutions can help you know and control your entire data estate with confidence

M-19-21 Directive Challenges

NARA federal mandate to digitize all files by end of 2022

Petabyte volumes of physical files and unstructured dark data

PII and classified data requiring identification and efficient management via auto metadata indexing

RIM services with D3 solutions can help you digitize, extract and manage your data with confidence